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2024-2025 Student Handbook

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Social Events with Alcohol

All social events where alcoholic beverages are to be served are subject to the following regulations in additional to the above:

  1. Facility Reservations
    1. Use of college facilities where alcoholic beverages are to be served or consumed will be granted only to groups or organizations which have the prior written approval of the appropriate building coordinator and the campus president.
    2. An “Event Request Form” must be signed by the organization advisor for the organization and turned into the Director of Student Activities; a reservation requested by a college-related organization must be signed by an appropriate official of the group.
    3.  Reservations for use of facilities on campus should be conducted through the Campus Event Coordinator located in the Carl Parker Multipurpose Center, Office 101. The office number is: (409-984-6291). A Rental Agreement and Supplement Form must be submitted to the Campus Event Coordinator after the Event Request Form has been signed and approved by the Director of Student Activities
    4. Reservation forms must be submitted to the Campus Event Coordinator at least one month prior to the scheduled event. Campus events must be approved by the Director of Student Activities before reservations are approved. The Director of Student Activities office is located in the Student Center, room 205 (409-984-6191).
    • Event and Room forms can be found here: https://www.lamarpa.edu/student-services/student-activities/student-organizations.html
  2. Stipulations regarding time and place
    1. Alcoholic beverages may be served Monday-Thursday, 5 p.m. until midnight; Friday- Saturday, 5 p.m. until 2 a.m. Sunday, noon until midnight. Ordinarily facilities are unavailable during holiday periods. Beverage and bartender service will be discontinued thirty minutes prior to the scheduled ending time of an event.
    2. No alcohol may be served, possessed or consumed in or near an area used for classroom instruction while classes are being held in such an area.
    3. Alcoholic beverages may be served in the following approved areas: Student Center building 4th floor meeting room, Gates Memorial Library, Carl Parker Multipurpose Building, Vuylsteke Home, and Sam and Linda Monroe Performing Arts Center Lobby.
    4. Alcoholic beverages are restricted to the specific area designated on the reservation form.
  3. Food Service
    1. Food must be served at all events with alcoholic beverages. Arrangements for food should be made in advance. When alcoholic beverages are served, each group/organization is responsible for providing the alcoholic beverages in advance of the event. Time and place of delivery and pick-up will be designated by the building coordinator at the time the reservation is made. Alcoholic beverages must be delivered in bulk form by a representative of a sponsoring organization. Individual members or guests may not individually bring alcoholic beverages to a social function.
    2. An admission fee cannot be charged at an event where alcohol is served unless an alcohol sales license has been provided for and permission has been given by appropriate college officials. The Dean of Student Services must have prior notification.
  4. Responsibilities
    1. The president of the organization is responsible for the delivery/pick-up of the bulk quantities of alcohol to the building coordinator or the president’s designate.
    2. Signatures indicate full acceptance of responsibility for the organization’s use of the facilities and compliance with state regulations regarding the consumption and distribution of alcohol.
    3. A minimum of two police officers are required at all dances/mixer-type events where alcohol is served or where the building coordinator, advisor, or Dean of Student Services deems necessary.
    4. All adjustments to these regulations shall be communicated in writing to the advisor and/or officers of the sponsoring group or organization and have prior approval of the Dean of Student Services.
    5. The group or organization reserving a facility is responsible for any charges for damages and clean-up which result from an organization’s function.
    6. Any violation of these policies will be referred to the Dean of Student Services for disciplinary action. Violations may result in denial of the use of facilities and/or disciplinary action.
  5. Legal Considerations
    1. No state funds may be used to purchase alcoholic beverages or services connected with use of alcoholic beverages.
    2. When alcoholic beverages are served, a fee may not be charged for the event except when provided for by license.
    3. If alcoholic beverages are served or made available to minor(s), the one serving or the group providing the beverage is liable to a Class A misdemeanor punishable by a fine up to $4,000, and/or confinement up to a year in jail.

The Dean of Student Services or designate has the prerogative of adjusting policies in the best interest of the College.