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2023-2024 Student Handbook

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Student Records

The following college policy statement concerning student records maintained by Lamar State College Port Arthur is published in compliance with the Family Education Rights and Privacy Act.

Challenge of Records: A student has the right to challenge records and information directly relating to him/her. The challenge is limited to inaccurate, misleading, or otherwise inappropriate information. Issues may be resolved either through an informal hearing with the official immediately responsible or by requesting a formal hearing. For information regarding the procedure to be followed in a formal hearing, contact the Dean of Student Services.

Release of Records: The release of information to the public without the consent of the student will be limited to the categories of information listed below which have been designated by the college as directory information and which will be routinely released. The student may request that any or all of this information be withheld from the public by making written requests to the Admission and Records Office. The request must be made by the last official day to register for a given session and applies to that session only.

  1. Name
  2. Current & Permanent Address
  3. Telephone Listing
  4. Date and Place of Birth
  5. Major and Minor
  6. Classification and Semester Hour Load
  7. Participation in Officially Recognized Activities and Sports
  8. Weight and Height of Members of Athletic Teams
  9. Dates of Attendance
  10. Degrees & Awards Received with Dates
  11. Last Educational Agency or Institution Attended

Expunction of Records: It is the policy of the College to review records from time to time and to expunge records or parts of records which have served their purpose. Records are destroyed only as permitted by law.

Records-Transcripts: Academic records are in the permanent custody of the Admission and Records Office. Transcripts of academic records may only be secured by an individual personally or will be released on the student’s written authorization. Upon request, Lamar State College Port Arthur discloses educational records without consent to officials of another school in which a student intends to enroll.

Records-Withheld: Students who owe debts to the college will have their official transcripts withheld until the debt is paid.